Intranets offer a range of solutions to businesses of all sizes and in all sectors. You can easily change the font, colors, margins or layout of one or all of your pages. and All navigation categories should be logical and unambiguous. About Press Ganey. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. A staff directory connects employees right across your organization, including remote or non-desk workers. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. Always test it on a mobile device if you can beforehand. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. Over the course of the next few months, we will be adopting G Suite for . Use the intranets integrated forum feature to support collaboration and project work. Forms are automatically routed to the relevant department for action. What Should You Look For With a Company Intranet? To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Be careful, though. The following section showshow intranets help companies become more effective. Make sure users can navigate without hesitation. Whats more, it doesnt have to be all about work, all of the time. Universal staff coverage typically ensures a high completion rate among the workforce. However, make sure you use the appropriate column width for the information. Here is an administration example taken from a MyHub Intranet site. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. But the real power of leadership communication lies in the way it is realized. Intranet designs look and work differently on mobile devices. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. The intranet simplifies access and makes it easier to share data and information across these platforms. Clinked. Uploading video content is easy with an intranet. Let's start looking out one appropriate email of your interest from the number of templates / samples . As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. One of the keys to working more efficiently is to get a single communication system. Workers can connect via live chat. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Benefits is another interesting SharePoint template available for free. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Test out the intranet design on smartphones and tablets before going live. Benefits. For users, quicklinks are a big time saver. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. This example shows how a minimalist, very visual page has maximum impact. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Static, unchanging content is boring and quickly becomes disengaging. Here are a few things to keep in mind when announcing new features or updates. The design of your intranet has a huge impact on whether your employees will actually use it or not. It is well worth the investment of time to make sure the intranet has a consistent presentation. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. As a result, many companies have opted instead for a task-based approach to intranet navigation. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. An internal job posting email template. Body: Greetings! Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. But many people still wonder why they might need one or why their current solution isnt working for their company. 1. Page, section, and content headings need to be specific and relevant. Employees can personalize their shortcut links to their own preferences and needs. Visually engaging, they welcome users to the page. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. The standard 9 to 5 office worker is fast becoming a thing of the past. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . In general, this will follow the basic format of external job posts. Doing so gives the intranet an identity and can assist in conveying your company vision and values. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Check out the example below for some ideas to get started. Support faster decision-making and connect employees with team chat. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! When it comes to intranet design, less is often more. First impressions really do count. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Johnson & Johnson is the world's largest healthcare company. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Keep employees connected in a remote working setup. This example emphasizes what is most . And they are also a useful way to highlight new features and content. Intranet Announcement Website Awards Announcement Social Media Posts . You can provide explanatory notes or training information on the page as well. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Step 2: Write an Internal Job Ad. The current work environment is radically different compared to 20 years ago or so. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Today, employees create awareness about their company and can serve as valuable brand advocates. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. Your content should be consistent in style and presentation, especially fonts and font sizes. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. 3 Examples of How Different Industries Use Intranet. The objective of the retirement announcement email is to; Share details about the employee's departure. Subject line: Help us welcome [new employee name] to the team! Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Check out our best practices and example intranet pages below. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . We cover best practice considerations, and what you should keep in mind. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. All the best intranets make sure this information is organized logically, so it is easily accessible. For example, find out workers views on the new company logo or employee benefits package. In this example, they have the latest company news clearly positioned below the main intranet banner. 2 The personalised intranet homepage. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Organizational charts and contact databases: These are very helpful, especially for communication across departments. For example, Ben in Marketing should not be able to access private payroll information. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Download Examples Press kit. In todays digital workplace, your intranet has to be optimized for mobile devices. 1. This example has identified quick links with an engaging icon. Take our workplace Zodiac quiz to find out! We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Intranets have now been around since the 1990s. And aim to include a mix of team and corporate news for a personalized user experience. Internal Communication Examples of Leadership Comms. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. This application of intranet reduces the time employees spend looking for information. All you need to do is select the appearance tab and click on the color you want from the palette. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Existing employees can go to the tables and ask their new coworkers questions. Conduct an intranet needs analysis. Fully customizable intranet templates save time and hassle. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. The staff directory allows employees to see who is online. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Chats can be public or private, group or individual. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. A clunky, User profile pages are an invaluable way of introducing employees to each other. Employee career lifecycle management and benefits documentation. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Adding an announcement to the social intranet is just made so easy. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. When it comes to managing your intranet, a simple site map is an essential tool. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Employees can self-manage their profiles, updating and refreshing the information as required. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. And it means administrators have complete control over the presentation of intranet content. Showcase a sale. There are many types of Intranets your organization may benefit from. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Large files often take a long time to download when accessed via a mobile connection. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Join so many other talented HR professionals by contributing to the HR Cloud blog. This enables connected workflows and easy data retrieval. It sets out what the site is all about so the user is clear whats in store. Avoid confusing and unclear category labels. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. A powerful search function ensures workers can locate just about any information they need. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Post on Social Media. Limit yourself to what your intranet needs to do to relieve those organizational pain points. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Example #6: Giving employees valuable . Results that add up where it matters most: your bottom line. The intranet will be the go-to platform for staff. Go virtual! Example #2: Informal recognition with a "kudos" in healthcare. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Something along the lines of "Check out our new website," with a link is appropriate. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. A text-heavy intranet makes for a dull and uninspiring user experience. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Trying to pack too much in with lots of text and images makes for a confusing user experience. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. And there are no security concerns like there have been with some cloud file-sharing options. Keep it simple and avoid using jargon or technical language. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. This is often more obvious to the user and makes for a more engaging employee experience. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. Click the "+" sign, then choose List. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Engaging and low-cost, video is becoming even more important in the context of distributed teams. And so, there is a ton of best practice evidence that this guide draws on. Integrates well with other Microsoft 365 and third-party apps/platforms. And advanced search functions such as. HR will have a parent page, which will be the gateway to all HR informationand data. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. It also allows a company to reach out to an existing customer base . Updates are made in real-time with the intranet automatically saving the information. Example #1: New Employee Announcement Email Template. Forum members are automatically notified about a new post without the need to directly login to the forum. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. You can upload documents, images, or videos for instant sharing. Intranet Launch Ideas. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Some businesses organize the intranets content by team or department. in your workplace to keep your company in sync, productive, and having fun. When it comes to culture-building platforms, communication is key. It is the fastest and easiest mode. If you want to improve the performance of team members who are considered "average," do the same for them. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. While knowledge sharing, training, and onboarding can all be enhanced with video. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Having a catchy and memorable intranet name is a great way of promoting the intranet. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Get staff members involved from the get go. Many employees find it a more accessible way to reach out and connect with colleagues. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. Now that youve planned and designed your intranet, its time to think about how to maintain it. Each page serves a specific purpose. Filing fault reports for vehicles and machinery. This eliminates the need to search for hard-to-find information on a non-intuitive site. Page header images and banners at the top of each page are a great design feature. Utilize user profiles to support knowledge management and knowledge sharing. organize a photo day when all employees will have their intranet pictures taken by a professional. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Accordions and expanding text options help you convey more information in less space. Here you can find an example for one of my go-live emails. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Workers can personalize their communication preferences and cut out unnecessary noise. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. In the present-day digital age, it is important to have a tool that keeps your company connected. To add (display) the web part on the page, Edit the page. Advanced search will make it easy for workers to find colleagues. Corporate Intranet Portal homepage. 1. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. How do you choose the right intranet development option? Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. What is an intranet? Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Its intuitive and easy to follow. Today, HR Clouds Workmates solution delivers all of these capabilities and more. Too many intranet pages and you run the risk of the site become overly complex. Say, for example, you want to change the color scheme in line with your new corporate image. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. And it promotes a friendlier, more people-focused company culture. This popular feature will improve engagement and empower employees. Upload photos or images relevant to your business. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Intranet templates make the design process a whole lot easier. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Streamline approvals and business processes with digital workflows. The intuitive software makes ongoing administration a straightforward task. This type of announcement email has the purpose of introducing a new business or location. Use specific, distinct category descriptions that make it clear what content is included. Why not use a colorful visual to grab users attention. Company Intranet Examples. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. 2. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. You can pick and choose from a variety of templates as appropriate to your organizations needs. A Company Directory. Its a central hub designed to make it easier for employees to access all they need to get the job done. Now it is time to share this great news with everybody, and thank your team members for their contribution. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Set up public or private chats on the intranet. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Then choose "Blank List.". We discuss how to keep your intranet engaging. Search results can be filtered by job title, location, or team. One that meets the customers needs at the right price and with minimum risk to your web development agency. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Remote working has exploded since the onset of Covid-19. now offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Harness the power of Google and Microsoft in one platform with universal access for all staff. Happy Hour 1: Give new employees a brief introduction. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. This is critical for remote workers and non-desk staff. Make it fun. And from an organizational perspective, how much time is wasted searching for files and documents? Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. The site map has to make sense in the context of the organization. Try to include white space in your design to break up the text and present a minimalist look. Highlighted in this example are just a few of the wide range of choices available. How about mixing things up and using videos, webinars or wikis from time to time. This experience makes communication and collaboration fun. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. The power of possibility . And they can also be used to showcase features and tools within the page. And its harder for employees to work out whats important and find what they need. Key benefits of SharePoint Intranet are: Scalable and customizable. It doesnt always have to be about words. The interactivity features so commonly today were virtually unknown. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. The search function is available for team chat, making it easy to locate just what you need. In this chapter, we take a look at best practice intranet design. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. Simply turn it back on when you are ready. Video is a powerful way to impart information or get corporate messages across. Only the critical high-level tabs are shown. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. Conduct stay interviews as part of the company routine. You can also check when colleagues have read the notification. Quite simply, intranets are used for moreimmediate and practical purposessuch as delivery! And encourage two-way communication with familiar # channels and @ mentions feature team. The relevant department for action beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet.... To your intranet has a huge impact on whether your employees will actually use it to track projects and with! The onboarding process or training information on a non-intuitive site MyHub intranet site information on a communication. Got a digital-, collaboration- and interaction-oriented workplace maintaining careers at their organization, including colors fonts., including colors, margins, and support easy resolution of queries only for collaboration and purposes. 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